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Programme & project
management.

One accountable owner: the person who owns the plan, the risk and the outcome.
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Contents

What we'll cover.

    The proposition

    One accountable owner.

    Complex delivery fails in the gaps between vendors, workstreams and dates.
    A single owner closes those gaps and keeps everyone honest.

    One plan

    Every workstream on one programme, with dependencies visible and owned.

    Risk managed

    Risks surfaced early and mitigated, rather than discovered at go-live.

    Honest reporting

    Status your stakeholders can trust, in the detail they need.

    Accountability

    One owner across every party.

    Your organisation Third parties Optronix
    The discipline

    Initiate to close, under control throughout.

        Ways of working

        Our toolkit. Your standards.

        We bring a PMO toolkit that works from the first week. Where you already have a method, tools and meetings, we run inside them.

        What we bring

        The Optronix PMO toolkit

        • Programme planBuilt from real lead times, maintained weekly, honest about float.Slide 07 →
        • RAID logRisks, assumptions, issues and dependencies, each one owned, dated and reviewed.Slide 09 →
        • Reporting packOne page your executives read, backed by the detail your engineers need.Slide 10 →
        • Change controlScope changes priced and agreed before they happen, not discovered in the invoice.Slide 09 →
        How we fit in

        Your governance, respected

        • Your methodologyPRINCE2, agile, stage gates or your own in-house approach. We run inside it.
        • Your toolsYour PMO stack, your templates and your cadences, where they exist.
        • Your stakeholdersWe manage upwards and outwards on your behalf, speaking with your voice rather than over it.

        Where there is no standard on your side, the Optronix toolkit becomes the standard for the programme.

        Planning and scheduling

        The programme, workstream by workstream.

        Plans built from real lead times and dependencies, not optimistic dates. OptronixYour teamsSuppliersChange freezeCritical pathDependencyMilestoneStage gate
        Drag through the weeks
        Done
        Under way
        Coming next
        Next gate

        An illustrative programme for a data hall fit-out and migration. Yours is built from the surveys and the dependencies on your side.

        Governance

        A governance rhythm people can plan around.

        A typical rhythm, set to your governance. Where these meetings already exist on your side, we run inside them.

        Example
        MonTueWedThuFri

        Risk and change

        Every risk owned, scored and reviewed.

        Likelihood
        Impact

        Example log. Risks logged and mitigated, and change controlled, so nothing surprises anyone at the end.

        Change control
        1. Change requested
        2. Cost, time and risk assessed
        3. Priced
        4. Agreed before work starts
        5. Baseline updated
        4. No work starts before this step
        Reporting

        One page your executives read.

        Weekly programme reportExample programme
        Week 23Issued Friday
        Amber
        1
        Summary

        Site works and racks are on plan. The network core switches are forecast a week late from the OEM, so network core live moves to week 29. The week is recovered in commissioning and Gate 3 holds its baseline date. One decision is needed this week.

        2
        Workstreams
        ScheduleCostRiskTrend
        Governance and design→
        Procurement↘
        Build and commissioning↘
        Site works→
        Migration→
        Service transition↗
        3
        Milestones
        BaselineForecast
        Gate 2, baseline approvedWk 12Done
        Racks and cabling on siteWk 21Done
        Core switches on siteWk 24Wk 25
        Network core liveWk 28Wk 29
        Gate 3, ready to hand overWk 39Wk 39
        4
        Top risks
        • R1Network hardware lead time slipsProc.16
        • R2Carrier circuit late for cutoverNet.15
        • R3Change freeze narrows the migration windowIT ops12
        5
        Decision needed

        Approve weekend access for the Wave 1 rehearsal.

        From the executive sponsor, by Wednesday of week 24.

        6
        Next week
        • Racks in Hall 2 complete
        • Core switch delivery booked for week 25, loading bay confirmed
        • Escorted access for two engineers, Tuesday to Thursday
        • Runbooks started with IT operations
        Example report
          GreenOn plan
          AmberAt risk, with a recovery plan in hand
          RedNeeds a decision above the programme

          Between reports, live project status is in the Optronix Portal, and Tron gives project updates in the portal or over text.

          Safety and quality

          Safe on site, checked at every hold point.

          CDM coordinators

          Before and during the works
          H&S complianceF10 notificationsRAMS productionSite induction managementPermit-to-work coordination

          Commissioning engineers

          Test and verify
          Structured cabling commissioningRack commissioningIntegrated systems verificationFormal test documentation

          Quality and assurance managers

          Through to handover
          ITP managementHold point oversightSnag and defect resolutionFinal documentation pack and handover
          Inspection and test planExample: data hall cabling and racks
          0 of 9 closed
          #ActivityEvidencePointByStatus
          HHold point: work stops until it is signedWWitness point: inspected with notice givenRRecord: evidence filed
          Proof    redacted

          Five workstreams. Fourteen months. On plan.

          Consolidation programmeFive workstreams14 months

          A consolidation programme: two estates into one, with a migration, a fit‑out and a managed‑service transition running in parallel, delivered by one accountable owner.

          5workstreams under one plan and one owner
          14months, delivered on plan
          0surprises escalated to the board

          Client identifiers withheld; figures rounded.

          Estate A Estate B Five workstreams, one owner Migration Fit-out Managed-service transition + two further workstreams One estate Month 1 Schematic Month 14
          Who we are

          Where our engineers have worked.

          USAUKEuropeMiddle EastAustralia
          Why Optronix

          We manage what we also deliver.

          Our PMO isn't abstract. It's grounded in the physical delivery we do every day. We know where data centre projects actually slip, and we plan for it before it happens.

          Overhead containment above a row of cabinets A data hall aisle with cable tray overhead A patched cabinet with dressed cabling Cabinets inside a data hall cage

          One accountable owner

          One programme manager accountable from initiation to close, across every party on the programme.

          Delivery teams of our own

          Commissioning engineers, CDM coordinators and quality managers on the same plan as the works.

          Engineers from critical estates

          Our engineers have worked for Microsoft, Google, AWS, JPMorgan Chase and Jane Street, among others.

          Related decks

          More detail, deck by deck.

          MigrationData Centre MigrationsDe-risk the move and keep the downtime window short, from audit to handover.Open deck → Design and buildData Centre Design & BuildFrom first sketch to final handover, designed in our Whitespace Builder.Open deck → RolloutsCritical IT DeploymentsLarge-scale, time-boxed rollouts across sites, to one methodology.Open deck → WorkplaceWorkplace TechnologyEvery piece of technology in the office, from the duct to the desk.Open deck → ProofCase StudiesFive engagements across the data centre lifecycle, with the results and what the clients said.Open deck →
          Next step

          Tell us the deadline.
          We'll build the plan.

          A scope, a target date and the parties involved are enough to start. We will come back with an outline programme, the governance we would put around it and a first RAID log.

          Anthony Hobley
          Technical Director
          +44 (0) 7450 337795
          anthony.hobley@optronix.co.uk           Email Anthony →           Matt Stockill
          Sales Manager
          +44 (0) 7768 360149
          matt.stockill@optronix.co.uk           Email Matt →
          optronix.co.ukEvery service, across the lifecycle Company Overview DeckWho we are, and everything else we do LinkedInWhat we are working on, as it happens

          Data Centre Lifecycle Experts