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ITAD &
WEEE.

Secure decommission, certified erasure and responsible disposal, proven asset by asset.
Service pack    Commercial in Confidence
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Contents

What we'll cover.

    The proposition

    Data destroyed.
    Compliance proven.

    Retired kit still carries risk. A data-bearing device holds its data until it is erased or destroyed, and every asset stays a compliance obligation until its disposal is on record. We handle both, securely, and prove it on paper.

    Secure by default

    Chain of custody from rack-out to disposal, with nothing unaccounted for.

    Certified and compliant

    Certified data destruction and WEEE-compliant disposal, fully documented.

    Audit-ready

    A certificate for every asset, and an audit trail your compliance team can rely on.

    Where it fits

    Kit is retired when something else changes.

    Old hallNew hall Data centre migration The old hall, cleared Old fleetReplacements Technology refresh The old fleet, collected Old officeNew office Office move The old office, cleared LEFT BEHIND THE ITAD CHAIN Audit to certificate Six stages, with a custody scan at every handoff. See the chain ENDS IN A certificate for every data-bearing asset A full audit trail for every item

    Related deck
    The service

    What we handle.

    01

    Secure decommission

    Chain of custody

    Kit removed, tracked and accounted for from rack-out to disposal.

    Asset labellingPackagingLogistics
    02

    Data destruction

    Certified erasure

    Data wiped or media destroyed to standard, with a certificate for every asset.

    ErasurePhysical destructionWitnessed where required
    03

    Compliant disposal

    WEEE and audit trail

    Responsible recycling and disposal, fully documented for compliance.

    ReuseResaleWEEE recycling
    04

    Reporting

    Proven

    Certificates and an audit trail your compliance team can rely on.

    Certificate per serialAudit trailValue reported
    The kit Servers, storage and networking equipment from the data hall, and laptops, screens and docks from refreshes and office moves.
    The chain

    Audit to certificate, unbroken.

    or destroyed kg Weight ticket
    01

    At this stage

    Hover to pause. Click a stage to jump. A diamond marks a custody scan

    Asset routes

    The route depends on the kit.

    01  Audit 02  Data handling 03  Outcome AuditLogged and tagged
    Asset type

    Pick an asset type. These are typical routes, and a faint one applies only to some units. Your data policy decides between erasure and destruction for each type of kit.

    The asset list

    Logged before anything moves.

    Serials, locations and data-bearing status are recorded at the audit, before a single machine is powered down. Everything after that, every scan, every handoff and every certificate, is checked back against the same list.

    A rack of servers on a live data hall floor

    Tagged in the rack

    An asset tag applied and scanned against the serial number, with the hall, row, rack and U position recorded.

    A row of cabinets in a data hall

    Scanned at every handoff

    Out of the rack, onto the vehicle and into the processing site, each move is a scan against the same tag.

    A caged suite of racks under construction

    Reconciled before certificates

    The processed list is checked back against the audit list, line by line, before a certificate is issued.

    From our data centre projects.

    The paperwork

    What lands on your desk.

    1

    Certificate per asset

    Data destruction certified per serial number, not a blanket letter for the pallet.

    2

    Full audit trail

    Every scan, every handoff and every weight ticket: the complete record of every item.

    3

    Value recovered

    Where kit has residual value, it is recovered and reported, offsetting the cost of doing this properly.

    A specimen with example data. Hover an item to find it on the certificate.

    Value report
    Audit trail
    Certificates of data destruction
    Schedule to job EX-JOB-0417
    Specimen
    ClientWithheld
    Job referenceEX-JOB-0417
    SiteHall B
    IssuedDay 5
    1
    CertificateAsset tagSerial numberTypeMediaMethodWitnessedResult
    CERT-EX-0417EX-0417EXM-7Q42-22912U server4 drivesErasedYesVerified
    CERT-EX-0418EX-0418EXM-7Q42-23042U server4 drivesErasedYesVerified
    CERT-EX-0431EX-0431EXD-19F3-0082Storage drive1 driveDestroyedYesComplete
    CERT-EX-0452EX-0452EXN-5520-7713Network switchConfigurationWipedNoVerified
    CERT-EX-0467EX-0467EXL-3K81-4410Laptop1 driveErasedNoVerified

    Data erased to recognised standards, or media physically destroyed where policy demands it.

    2Audit trailAT-EX-0417, every scan and handoff for each item listedWeight ticket WT-EX-0119, covering the recycled media
    3Value recoveredEX-0417 and EX-0418 resold under RS-EX-0417, value reported
    Authorised signatory
    One asset

    One asset, from the rack to its certificate.

    Example assetIllustrative data
    Asset tag
    EX-0417
    EXM-7Q42-2291
    Type2U rack server Drives4 LocationHall B, row 4, rack 12

    Custody record

    An example record. The identifiers and timings are illustrative.

    Our people

    Where our engineers have worked.

    USAUKEuropeMiddle EastAustralia
    Proof, redacted

    1,200 assets. Every one accounted for.

    Financial servicesRegulated estateFull decommission

    A bank decommissioning a legacy estate needed every data-bearing device destroyed and proven destroyed, to a standard its regulator would accept.

    1,200assets decommissioned, tracked and certified
    100%of data-bearing devices certified destroyed
    0items unaccounted for
    at reconciliation

    Client identifiers withheld; figures rounded.

    ReconciliationEvery asset reconciled
    Illustrative: about 1,200 assets0 unaccounted for
    Related decks

    More detail, deck by deck.

    MigrationData Centre MigrationsAudit to handover, with one accountable owner.Open deck → HoldingSecure StorageCleared, monitored storage, tracked in and out.Open deck → TransportWhite Glove LogisticsEvery asset tracked door to door.Open deck → The officeWorkplace TechnologyEvery piece of office technology, duct to desk.Open deck → RefreshStaging & ConfigurationReplacement kit built and tested before it reaches site.Open deck → OperationsManaged ServicesDCOps, smart hands and monitoring, 24/7.Open deck →
    Why Optronix

    The end of the lifecycle, done properly.

    We handle the whole life of an estate, and that includes its end. The same discipline that builds and runs your hall retires it: tracked, evidenced and proven on paper.

    Part of the programme

    Scheduled into the migration, refresh or office move that retires the kit, and worked from the same asset records.

    Your policy, applied

    Erasure or destruction is set by your data policy for each type of kit, and witnessed where that policy requires it.

    Proven on paper

    A certificate for every data-bearing asset, and a full audit trail for every item.

    A data hall aisle between rows of racks A patch panel and fibre cassettes in a rack
    From our data centre projects.
    Next step

    Send us the asset list.
    We'll plan the route.

    A rough asset list, the site and your data policy are enough to start. We will come back with the audit approach, the route for each type of kit and a specimen of the paperwork you will receive.

    Anthony Hobley
    Technical Director
    +44 (0) 7450 337795
    anthony.hobley@optronix.co.uk     Email Anthony →     Matt Stockill
    Sales Manager
    +44 (0) 7768 360149
    matt.stockill@optronix.co.uk     Email Matt →
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